Settings and Options

1. Profile
2. Options - Meeting Web Site
3. Options - Audio Conference
4. Options - Alert Sounds

Profile information includes your full name, title, company name, and contact information. Your profile is used:

1. To display your contact information in a meeting room you create.
2. To let others see your contact information in a meeting

In addition, if you want meeting attendees to be able to call you via an Internet telephone, you should enter your Internet telephony service ID. Currently, only Skype is supported.

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WebMeeting123 uses a Web site to host meetings. If you software license includes a hosting service from a provider, you can select "Choose a hosting service" in Edit/Options/Meeting Web Site. Click "Verify Login" to make sure the hosting service is configured properly.

Depending on your software license, you may be allowed to use your own Web site for hosting meetings. To use your own web site, you will need to select "Use my Web site" and enter your FTP account information. WebMeeting123 uses the FTP account to create meeting rooms on your Web site. Your Web site must support FTP and PHP in order to host meetings.

Follow these steps to create a profile for your Web site:

1. Click the "Add Profile" button in "Options/Web Site/Use my Web site" to create a new profile.
2. Create a meeting directory on your Web site to host meetings using your Web site's administration tools or FTP. For Apache Web servers, you can set the directory's permissions to 755 (read/write by owner and group). For Windows IIS servers, you need to set the user permissions following the descriptions here.
3. Enter the URL of the meeting directory to WebMeeting123. The URL should begin with http:// or https://
4. Enter an FTP account that you will used to upload program files to the meeting directory. Enter the meeting directory path and make sure the path matches the meeting directory URL.
5. Use the default settings unless they don't work.

If the meeting directory is a protected by a password, you should include the username and password in the URL as in

http://username:password@mysite.com/meetings/

You can create a FTP profile for each FTP account you have. You can also save an account to an FTP file by clicking the "Save profile" icon. You can load the account information from the file by clicking the "Import profile" button.

Click "Verify Login" to make sure the FTP account information is correct. WebMeeting123 also performs checks to make sure your Web site is set up to host WebMeeting123 meetings. If you encounter errors during the checks, make sure that:

1. Your FTP account allows you to create/modify/delete files
2. The FTP directory you choose exists and is not protected from writing
3. The FTP directory is accessible by your Web server
4. The URL you enter links to the FTP directory you choose
5. Your Web site supports PHP and allows file uploads with PHP (see Set Up Web Site)
6. PHP scripts are allowed to create/modify/delete files in the FTP directory (see Set Up Windows Server user permissions.)

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WebMeeting123 has built-in support for Free Audio Conference*. To obtain a personal audio conference number and code, select Edit/Options/Audio Conference/Choose an audio conference service and choose "Free audio conferencing from GoConference" from the list. Click "Request" to obtain an audio conference number. For more details, please see http://www.WebMeeting123.com/freeconference/

If you want to use other audio conferencing services, select "Use other audio conference" and enter your conference number and code.

The audio conference number and code will be available for all your meetings. For each meeting that you want to use the conference number, double-click the meeting and click "Voice" and select "Use telephone for voice communication."

*Long distance charges may apply

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Alert sounds are played when certain meeting events happen. There are three types of alert sounds:

1. When an attendee joins a meeting
2. When a new message arrives
3. When an attendee raises his or her hand

You can choose to use "Default sound", "Silence", or a sound of your own. To choose your own sound, click the "Browse" button and select a WAV file on your computer. 

Notes:

1. The sound file you choose needs to exist when the alert sound is played.

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