Small group meetings (one-to-one or one-to-few)

• Meeting host uses WebMeeting123 to start and record a meeting*
• Attendee(s) uses Web browser to join the meeting
• Use telephone or Internet telephony for voice communications

Large group meetings (one-to-many or few-to-many)

• Meeting host uses WebMeeting123 to start and record a meeting and also to webcast the audio from all presenters*.
• Other presenters join the meeting with a Web browser and call in with a telephone or Internet phone. They can optionally download a free copy of WebMeeting123 if they want to share their desktop.
• Audience uses a Web browser to attend the meeting and listens to the audio webcast

*Recording and audio webcast require WebMeeting123 Professional

Overview:

1. Create a meeting room: A meeting room is a folder on your Web site to host any number of meetings. You need to have an FTP account and publish permission to create a meeting room Web site.
2. Create a meeting: You can create a meeting once you have set up a meeting room. You can edit the meeting's properties, such as meeting title, time, and login options.
3. Set meeting audio options: You can choose to use a telephone or an Internet phone, such as Skype, for your voice communications. In addition, you can webcast your voice to all meeting attendees.
4. Send meeting invitation: You can send meeting invitations via your default email program to invite others to join. You can also send invitations via an instant messaging service.
5. Start the meeting: Start the meeting and indicate if you want to record the meeting. Wait for attendees to join by monitoring the attendees list.
6. Attend the meeting: Your audience can attend the meeting using a Web browser (or WebMeeting123 if they also need to present in the meeting). For small group meetings, attendees can call into a conference call using a telephone or Internet phone (such as Skype) For large group meetings, attendees can listen to your voice webcast using a browser.
7. Share your presentation: Import a PowerPoint presentation and turn it into a list of slides with thumbnail images. Click any of the slide to share it with attendees.
8. Share your screen: Depending on your setup, you can either share the whole screen or just a region of your screen.
9. Other meeting functions: You can send messages, share a whiteboard, annotate a slide, transfer files, send Web pages, poll attendees.
10. Pass presenter control: You can pass the presentation control to any attendee. The attendee needs to download and install a free copy of WebMeeting123 to share his desktop.
11. End meeting: You will be asked to save the recording if you have recorded the meeting.
12. View reports: Click the "Reports" tab in the main window. A list of reports by date should show up. Double-click the first report to see today's meeting logs.